Cold Email Outreach Calculator 2025

We've created a simple cold email outreach calculator, so you can plan your lead gen.

Author

Ilya Azovtsev
April 17, 2025

Most founders and sales teams say:

“We need 20 qualified leads/month.”

Then they send 500 emails and hope for magic 🪄 

❌ The math doesn’t work.

Not in 2025. Not with how reply rates are tanking across the board.

✅ The Fix: This Cold Email Calculator

We built a dead-simple, interactive Google Sheet.

You just plug in:

  • 🎯 Your monthly lead goal

  • 📬 Your average reply rate (or use our benchmarks)

  • 👍 Your positive reply rate

And boom—you instantly see how many emails you need to send.

No guesswork. No BS.

⚙️ How to Use It in 2 Steps:

  1. Open the calculator & make a copy → change the cells (leads/month, reply %, positive reply %)

  2. See your required outbound volume + whether your current infra can even handle it

🔍 Bonus: Want a Free Deliverability Audit?

If the calculator tells you you need to send 5K+ emails/month, but your current setup is duct-taped together…

I’ll run a free inbox placement test for you.

Let’s make sure your emails are actually seen—before you invest more time writing them.

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With 🫰 to your Growth,